by Cheefoo • Updated on 31 Oct, 2023

minutes read

server depreciation calculator
Depreciation Calculator

Enter the initial cost, useful life, and depreciation percentage:

What is Server Depreciation?

Server depreciation is simply understanding how a server's worth goes down over time. This is really useful for businesses because it helps with their money plans and budgets.

As a server gets older, its value as a fixed asset goes down. When it hits zero, that's often a sign it's time to think about getting a new, better server. So, server depreciation helps businesses make smart financial choices, like knowing when to change servers and handle their fixed asset values.

Common Depreciation Methods

When it comes to calculating server depreciation, there are two common methods that businesses typically use: straight-line depreciation and declining balance depreciation.

Let's take a quick look at what they are and how they affect the calculation of server depreciation:

Straight-Line Depreciation:

Straight-line depreciation is a simple and easy-to-understand method. It evenly spreads the depreciation cost over the useful life of the server. This means that every year, the server's value decreases by the same amount. It's a bit like slicing a pie into equal pieces. This method is often used when a server's value declines steadily and predictably over time.

Note: Our calculator uses the straight-line depreciation method, which is steady and predictable, to help you make accurate calculations and better financial decisions when it comes to your servers.

Declining Balance Depreciation:

Declining balance depreciation, on the other hand, is more front-loaded. In the beginning, the server loses value quickly, and as it gets older, the depreciation rate slows down. It's like a roller coaster ride, with the biggest drops happening early on. This method is useful when servers lose value rapidly at first, such as due to technological advancements.

Key Terms

In this section, we'll briefly define and explain key terms related to server depreciation and our calculator, while also noting that the depreciation percentage can vary for different items.

1. Initial Cost:
Initial cost is the total expense when acquiring a server, including purchase price, installation, and related costs.

2. Useful Life:
Useful life is the estimated duration a server is expected to remain operational and productive.

3. Depreciation Percentage:
Depreciation percentage is the rate at which a server's value decreases over time. Please note that this percentage can differ for various items. The default depreciation percentage for IT and software is typically 20%.

4. Book Value:
Book value is the current value of a server at a specific point, calculated by subtracting accumulated depreciation from the initial cost.

5. Accumulated Depreciation:
Accumulated depreciation is the total depreciation expense accrued over the server's lifespan.

6. Depreciation Amount:
Depreciation amount is the annual reduction in a server's value, critical for financial planning and budgeting. Understanding these terms is essential for managing server depreciation effectively.

How to Use the Server Depreciation Calculator

Here's how to use the server depreciation calculator in just a few simple steps:

  • Input Initial Cost: Enter the total cost of your server, including the purchase price and related expenses.
  • Specify Useful Life: Determine how long you expect your server to remain operational. You can extend its life with add-ons warranty.
  • Set Depreciation Percentage: Use the default IT and software rate of 20%, or adjust as necessary based on your specific situation.
  • Compute Depreciation Value: Let the calculator do the math. It will provide the annual depreciation value.
  • Note Book Value at Zero: Keep an eye on the book value. When it reaches zero, take note of how many years it took.

With these steps, you can efficiently use the server depreciation calculator for better financial planning and decision-making. However, it's important to note that server leasing should not use this calculator. 

For leased servers, depreciation is typically the responsibility of the leasing company, so these calculations do not apply in such cases.

Wrapping Up

Knowing when to upgrade your servers is crucial for any business.

The server depreciation calculator, along with key terms and methods, helps you make informed decisions about your IT assets and manage your budget effectively.

It's essential to also weigh the pros and cons of leasing servers vs buying as part of your IT asset management strategy.


Cheefoo is all about technology and good content. He loves picking up marketing skills, and teaching himself new things like SEO. He's always excited to learn more and share his knowledge with others.

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