IT equipment is essential for a productive office.
This guide covers the must-have hardware for a modern workspace, offering tips to help you choose the right tools for your specific needs.
Computing Power
Desktop
Stationary workstations with powerful processing for demanding tasks.
Tip: Choose a desktop with a powerful processor (i5 or i7 for most offices), at least 16GB of RAM, and an SSD for faster performance.
Laptop
Portable devices for flexible work environments.
Tip: Consider models with long battery life (8+ hours), 13.3” to 14” displays, and lightweight (less than 1.3kg) designs for easy portability.
Server
Provide centralized services like file sharing, email, printing, and application hosting.
Tip: Choose a server for managing PCs, ensuring security, and sharing large applications like ERP.
Printing and Document Management
Printer
Essential for producing hard copies of documents.
Tip: Consider placing smaller printers near workstations where frequent, low-volume printing is needed, reducing trips to centralized photocopiers.
Scanner
Digitize documents for electronic storage and sharing.
Tip: Desk-friendly scanners are ideal for employees who require frequent scanning, allowing convenient placement next to their PCs.
Photocopier
Produce large volume copies of documents quickly.
Tip: Look for a photocopier with a reliable automatic document feeder (ADF) to handle high-volume scanning and copying tasks efficiently. Consider centralized placement for easy access by all staff.
Essential Peripherals
Keyboards and Mice
The primary input devices for interacting with computers.
Tip: Consider wireless and ergonomic designs for comfort during extended use.
Monitor
Visual displays that output information from the computer.
Tip: Select HDMI monitors, 24 inches or larger, and consider dual-screen setup.
Headsets and Speakers
Audio output devices for communication and multimedia.
Tip: Invest in noise-canceling headsets for clear communication in busy environments.
Webcam
Video input devices for video conferencing and communication.
Tip: Look for webcams with high-definition resolution and good low-light performance.
Docking Stations
Expand connectivity options for laptops and provide a convenient way to connect multiple peripherals.
Tip: Choose docking stations with a variety of ports (eg. USB-C) to accommodate your needs.
Server Rack
House and organize network, servers, providing protection, cable management, and improved airflow.
Tip: Racks provide airflow, but fans can be noisy, so place them further away from seating area.
Networking
Router
Connect your office to the internet and manage internal network traffic.
Tip: For a small office, get an all-in-one router that includes WiFi, firewall, etc. For mid-sized and large offices, opt for standalone routers capable of handling heavy traffic loads.
Switch
Expand your network and connect multiple devices.
Tip: For a server rack, use a front-plugged rackmount switch; for no rack, opt for a rear-plugged desktop switch.
Wifi Access Point
Provide Wi-Fi access for wireless devices.
Tip: Place access points strategically throughout the office for optimal coverage.
Firewall
Protect your network from unauthorized access and cyber threats.
Tip: Use a firewall to block unrelated activities, such as games or videos. Always tighten security first, then open ports when necessary.
Storage
Network Attached Storage (NAS)
Centralized storage accessible over the network, ideal for file sharing and collaboration.
Tip: Use NAS for automatic backup storage, but you still need backup software. If you only need storage and don't require hosting applications, NAS is sufficient.
External Hard Drive
Portable storage for backups, archiving, or data transport.
Tip: Though there are cloud and NAS options, a portable hard disk is great for offsite and quick storage for laptops.
The Bottom Line
Investing in the right IT hardware is key to a productive and efficient office. By understanding your needs and choosing the right equipment, you can empower your team and streamline operations.
Ready to upgrade your office technology? Explore our office IT setup services and let our experts help you build a modern, high-performing workspace tailored to your needs.
